31 Aug Changes from PMBOK4 to PMBOK5
- The PMBOK5® compared with PMBOK4®
- Adds four processes to plan the management of knowledge areas
- Introduces two new controlling processes (Control Communications, Control Stakeholder Management)
- Merges two processes (Distribute Information and Report Performance) into a process (Manage Communications)
- Reallocates two processes in the new stakeholder knowledge area
- Now total ITTOs are 614, 19% increase in total ITTOs if compared from PMBOK4.
Develop Project Charter
What is new in PMBOK5: In addition to the expert judgment, the 5th edition suggests facilitation techniques to create the project charter. These techniques are introduced in the 5th edition. Typical Facilitation Techniques includes brainstorming, the Delphi technique, problem solving, meetings, facilitation, etc.
Develop Project Management Plan
What’s new in the PMBOK5: In both the frameworks of the PMI (PMBOK4 and PMBOK5), the Project Management Plan integrates and consolidates all the subsidiary management plans and baselines. Thus, the Project Management Plan comprises two major sections: subsidiary management plans and baselines. In PMBOK5 this is consistent with the PMBOK4.
Direct and Manage Project Execution
What’s new in the PMBOK5: Meetings (rather than facilitation techniques) are introduced as a tool and technique to manage the project execution. These meetings might trigger the creation of a change request when dealing with scope change proposals, process adaptations, etc.
Monitor and Control Project Work
What’s new in the PMBOK5: Forecast and work performance information is analyzed in this process in order to produce performance reports.
Perform Integrated Change Control
What’s new in the PMBOK5: Change Control is introduced as T&T in the PMBOK5 in order to facilitate configuration and change management. The change register became more formal here, termed a change log.
Close Project or Phase
What’s new in the PMBOK5: Here in the PMBOK5 it does not confirm the explicit use of the closure report and released resources. It stays very close to PMBOK4 with the addition of two Tools and Technique named as Analytical Techniques and Meetings.
Project Scope Management
Plan Scope Management
What’s new here in the PMBOK5: This is the new process and has two major outputs named as Scope Management Plan and Requirements management plan. The scope management plan details how the scope will be managed and what templates will be used.
The requirement management plan details how the requirements will be managed from the start until the end and how the configuration management activities will be handled.
What’s new in the PMBOK5: The PMBOK5 has removed one of the output of the Collect Requirements process, which is the requirement management plan and this is now output of the new process Plan Scope Management.
Define Scope,Create WBS and Control Scope
What’s new in the PMBOK5: No major changes in Define Scope,Create WBS and Control Scope processes.
What’s new in the PMBOK5: Work Performance Data as an Input and group decision-making techniques as T&T added. Work Performance Information is added as output.
Because the deliverable is not accepted simply upon the scope baseline but also on work performance data, that include the degree of compliance with requirements, the number of nonconformities and the severity of these nonconformities. This involves validation using group decision-making techniques.
Project Time Management
Plan Schedule Management
What’s new in the PMBOK5: This new process, Plan Schedule Management, details how time-related activities will be managed through the planning, the execution, the control and the closure of the project or phase.
Define Activities and Sequence Activities
What’s new in the PMBOK5: No major change in Define Activities and Sequence Activities.
Estimate Activity Resources
What’s new in the PMBOK5: In Estimate Activity Resources, Activity cost estimates and the risk register along with the Schedule Management plan have been formally added to the list of inputs of the PMBOK4, since risks and costs may affect resource selection.
Estimate Activity Durations
What’s new in the PMBOK5: In Estimate Activity Durations, PMBOK5 adds the Risk Register and Resource Breakdown structure as an input to Estimate activity Durations.
What’s new in the PMBOK5: In Develop Schedule, along with Schedule management plan, Risk Register, Project Staff assignment and resource Breakdown structure has been added to the input.
T&T: It shows more in-depth about the Critical Chain Method that is being more and more used in project management. Resource levelling is replaced by Resource optimization techniques:: Resource Smoothing has the same purpose as of Resource Levelling except that it is kept within the activity float, so the project-critical path remains unchanged. What If Scenario analysis is replaced with the Modelling Techniques.
Project Calender and Project management plan update is output in addition to the previous list of outputs.
Project Cost Management
Project Cost Management
What’s new in the PMBOK5: This new process, Project Cost Management, has been added to cover the cost area like other subsidiary management plans. The cost management plan defines the control thresholds and rules to be applied when using performance measures. Output of this process is Cost Management Plan.
What’s new in the PMBOK5: No major changes in Estimate Cost. There is a minor point regarding weighted average cost estimates. In addition to the PERT estimates it also presents a simple average (C+M+P)/3.
What’s new in the PMBOK5: PMBOK5 explains the inclusion of the contingency reserve in the cost baseline and the exclusion of the management reserve. The Management reserve is part of the funding requirements and overall budget.
What’s new in the PMBOK5: The PMBOK5 adds reserve analysis as a new technique. This will help project managers managing risky projects in better way.
Project Quality Management
What’s new in the PMBOK5: PMBOK5 introduces new tool (“Seven basics quality tools”: Cause and effect diagrams, Flowcharts, check sheets, Pareto diagrams, histograms, control charts and scatter diagrams) and removes flowcharting and proprietary quality management methodologies.
Perform Quality Assurance
What’s new in the PMBOK5: No major changes.
Perform Quality Control
What’s new in the PMBOK5: No major changes.
Project Human Resource Management
Develop HR Plan, Develop Project Team,Manage Project Team
What’s new in the PMBOK5: No major changes in these three processes except the name in the first process. Develop HR Plan has been changed to Plan HR Management.
Acquire Project Team
What’s new in the PMBOK5: The PMBOK5 introduces a new tool and technique named as Multi-Criteria Decision Analysis. This technique utilizes a decision matrix to provide a systematic analytical approach for establishing criteria, such as risk levels, uncertainty, and valuation, to evaluate and rank many ideas.
Project Communication Management
What’s new in the PMBOK5: In the PMBOK5 this process,Identify Stakeholder, is moved to the new knowledge area called Project Stakeholder Management.
What’s new in the PMBOK5: No major changes
Distribute Information,Report Performance -> Manage Communications
What’s new in the PMBOK5: The two processes in PMBOK5 named as Distribute Information and Report performance has been merged and represented as one in PMBOK5 named as Manage Communications. ITTO has been updated too.
What’s new in the PMBOK5: Inclusion of this process in PMBOK5 is to monitor and control communications to ensure the information needs of the project stakeholders are met.
Project Risk Management
Plan Risk Management
What’s new in the PMBOK5: The PMBOK5 has updated Input and Tools and techniques.
Identify Risk,Perform Qualitative Risk Analysis,Perform Quantitative Risk Analysis, Monitor and Control Risk
What’s new in the PMBOK5: No Major changes except the name of process Monitor and Control Risk changed to Control Risk.
Plan Risk Responses
What’s new in the PMBOK5: The output Risk Related contract decision in the PMBOK4 has been removed from the PMBOK5.
Project Procurement Management
Plan Procurement -> Plan Procurement Management
What’s new in the PMBOK5: Market Research and Meetings are added and Contract types are removed as tools and techniques.
What’s new in the PMBOK5: Analytical Techniques has been introduced and Internet search has been removed.
What’s new in the PMBOK5: No Major changes.
Project Stakeholder Management
What’s new in the PMBOK5: In the PMBOK5 this process is moved from Project Communication management knowledge area to to the new knowledge area called Project Stakeholder Management.
Plan Stakeholder Management
What’s new in the PMBOK5: Since the dynamic nature of stakeholders presence needed a greater emphasis on how to manage stakeholders in an effective way. In this process we develop appropriate management strategies to effectively engage multiple stakeholders based on the analysis of their needs, interests, and potential impact on project success.
Manage Stakeholder Expectations
What’s new in the PMBOK5: In the PMBOK5 this process is moved from Project Communication management knowledge area to to the new knowledge area called Project Stakeholder Management and the name is updated to Manage Stakeholder Engagement.
Control Stakeholder Management
What’s new in the PMBOK5: According to PMBOK5 this is the process of monitoring overall project stakeholder relationships and adjusting strategies and plans throughout the project life cycle.